It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. This will come into effect for 2024 applications (i.e. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Take a look in your student handbook to find the extenuating circumstance procedure. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. how to apply for extenuating circumstances ucl You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. All Extenuating Circumstances claims must now be submitted on Portico. EMC endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream We are committed to providing extensions to these important partners in the application process as well should the need arise. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Extenuating Circumstances | UCD Current Students Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. b`bd`a`%iHg`> UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If you do not submit the requested evidence, your claim will normally be rejected. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). , normally no more than one week after the first affected assessment. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. University Way Extenuating Circumstances | Students Union UCL This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Extenuating Circumstances: a guide for students In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Detail of where to submit the form are in your Student Handbook. Our events are designed to help you meet people, try new things and have fun. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. All discussions will be treated confidentially. how to apply for extenuating circumstances ucl. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. At this point it is too late. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. What falls under extenuating circumstances? New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances You must submit your evidence within FOUR WEEKS of submitting your EC. London, E16 2RD You can self-certify for ECs within certain conditions. Work will not be accepted by email. ECs are designed for emergencies. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Well keep you active in a way that works for you. Students will not be entitled to their SoRA adjustment again on top of an EC extension. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). exams) to the next assessment period. Read about our Research Excellence Framework submissions and results. Source: Kyle Loftus/Unslash. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Short-term support for illness, bereavement or other unexpected emergencies. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. How to apply for extenuating circumstances - Study International . Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. We may be able to support you better through, Submit your EC application as soon as possible. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. and must cover the full period for which you are requesting mitigation. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Step-by-step: How to apply for extenuating circumstances syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. EMC After youve applied, youll need to wait for the decision. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Although we encourage you to discuss coursework with others, the final product must be your own work. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. You can only request deferrals 2 weeks in advance of the event. How to apply for extenuating circumstances? - faf.vhfdental.com Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Extenuating Circumstances | Students Union UCL You can find a guide to submitting your claim on Portico on the UCL website. Sport is for everyone, and well help you find your level. If your evidence isnt written in English, you must provide a notarised translation. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream From a casual class to captaining a competitive club, live an active lifestyle with us. '!g^ Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. ` & /Tx BMC The source should always be stated below the table/figure. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. EMC You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. All illustrations must be discussed in the text. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream The Student Disability website has further information there. 419 0 obj <> endobj You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. 535 0 obj <>stream PREPARE. Appendices should be kept to a minimum and should not be used to get round the word limit. It is your responsibility to ensure that the work is submitted on time. Non-IOE students should refer to their own faculties for EC advice. You should submit the EC on time and indicate that your evidence will be forthcoming. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. EMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. apply for extenuating circumstances ucl Doc Template | pdfFiller Your evidence will need to cover the full period for which you are requesting mitigation. Other universities may prefer to meet with you in person to decide how to move forward. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated.
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how to apply for extenuating circumstances ucl